Tips and Tricks for Pre-Recorded Video Interviewing Software

Woman Looking at a Human-Sized Ipad with a Microphone Icon Displayed on It

Are You Using Your Pre-Recorded Interview System Correctly?

Man and Woman Adjusting the Pre-Recorded Interview Software

VidCruiter’s pre-recorded video interview system is an easy to use, enjoyable experience that does not require a high level of technological knowledge. There are, however, a number of tips and suggestions users can apply to their company’s account to create a positive experience for both the candidate and the recruiter. Below are VidCruiter’s tips for best practices when setting up and using your VidCruiter video interviewing software.

Add Video Questions and Video Introductions

One important aspect of the interviewing experience for candidates is that they feel engaged and that the company has made an effort to make the process personable. To do this during the screening process with a pre-recorded interview, recruiters are able to record themselves, the hiring manager, or another employee of the company asking the interview questions rather than simply presenting them as text. Recruiters can add introductory videos, as well as concluding videos to share any information they’d like with candidates. Not only is this more interesting for the candidate, but also provides a better picture of the company and the recruiters they are responding to.

Women Pushing a Play Button Displayed on a Web Browser

Select the Number of Applicant Response Attempts

A Computer Monitor Displaying Multiple Applicant Attempts

When setting up the screening process, recruiters have the option to provide candidates with as many retries to any specific question as they wish, depending on the nature and difficulty of the question. To ensure this part of the process is fair for the candidate, there are a number of factors a recruiter should consider. Primarily, the level of position is significant as that will typically determine the level of difficulty of the question and position. Interview question responses for an executive position, for example, will likely require more thought and structure, whereas a response for an entry level position will be less complex. Also, for entry-level positions, providing fewer attempts to re-answer a question will lessen the possibility of a candidate fabricating a response, as there is no opportunity to do so. When recruiting firms are using a video interview system, it’s best to provide multiple tries so you have a great selection to present to the business you are working with.

Send Invitation Emails to Candidates

It’s important to let candidates know that they are valued, as it keeps them interested and present in the process, decreasing the likelihood they will withdraw their application. Another way VidCruiter helps recruiters do this is through the ability to customize invitation and confirmation emails for candidates throughout the process. Specifically, with pre-recorded video interviewing, recruiters send out invitations with the link attached that candidates follow to begin their video responses. To engage candidates, automate the software to include the name and salutation of the candidate, the position they are applying for, and any other necessary information in the email.  White labeling your emails also helps to ensure that applicants know exactly who the email is coming from, encouraging their engagement. It’s also a good idea to include company branding such as a logo or contact details, as well as customize the text of the email to ensure it is easy to read and personable.

A Woman Standing Beside a Human-Sized Envelope with Files Popping out of It

Response Time for Applicants

Woman Sitting on a Meter Displaying the Amount of Time She Takes to Respond to the Question

Another customizable feature of VidCruiter’s video interviewing system is how much time candidates are given to respond to each question. It’s a good idea to carefully consider what is being asked for each question: the length of the question, its difficulty level, and how much information you are seeking in the response. In considering these three main factors, you are able to determine which questions require further explanation and thus need a longer response time. Questions which ask for simple explanations about qualifications, for example, will not require as much response time. Just as retries, the type of position being applied for is worth considering as positions with higher level qualifications will most likely have more dynamic questions, requiring more of a response. If you are unsure of how much time to provide a candidate with a particular question, we suggest timing yourself in what would be a typical or expected response to determine this.

Any Device Can Join a Pre-Recorded Interview

One way to get the most of the pre-recorded interviewing experience for not just the recruiter, but the applicant as well, is to use the proper devices when recording the responses as an applicant, and reviewing these as the recruiter. Recruiters will want the highest quality resolution to review video responses, as well as the ability to take notes and multitask, meaning they will want to use their desktop or laptop computers. For applicants, mobile devices are often preferred as they make the process simple while typically providing higher video resolution and higher accessibility with wireless internet access or data.

A Mobile Phone, Computer Screen and a Tablet

Number of Questions with Your Video Interview

A Stack of Papers Displaying Interview Questions

A good way to keep candidates engaged in your screening process when using a video interview is by implementing the right number of questions at this stage. This creates a process that is designed specifically for the position being applied for, customizing the difficulty and the number of questions asked. A typical pre-recorded interview uses between five to ten questions, a good number for those applying for entry and mid-level positions that allows recruiters to obtain the information they need. These questions vary in style, from skills tests to qualifying questions. For higher level positions at the executive level, there are normally fewer questions, however they are more focused with a higher degree of difficulty, usually requiring a more in-depth and longer response. These practices allow recruiters to better evaluate their candidates, making better decisions where qualifications are concerned.

Allow Applicants a Preparation Time

VidCruiter’s video interview software gives recruiters the option to provide their candidates with preparation time between when the question is provided and when the response recording begins. This is a feature that can be used strategically to get the most out of the process and evaluate your candidates efficiently. In most cases, it’s best to provide candidates with more preparation time for questions that require a long and complex response, as well as those that are simple and straightforward. Less preparation time, however, should be given to candidates for the critical questions where the information determines whether they continue on in the process, as to ensure the response is candid and genuine.

A Woman Sitting Infront of a Laptop Preparing for Her Pre-Recorded Video Interview

Automated Email Reminders

Mailbox with Envelopes in It

A useful feature to take advantage of is the ability to have automated email reminders sent out to colleagues and applicants from the pre-recorded video interviewing platform directly. These emails are customizable to include specific times, dates, locations and personal details, overall improving communication levels between all parties. Taking advantage of these features engages applicants on a much higher level, significantly reducing dropout and application withdrawal rates so you have a better candidate pool to choose from while saving you ample time.

Mock Question and Equipment Testing

Help your candidates prepare for their pre-recorded interviews by setting up mock questions and equipment testing just before the questions are asked, allowing them to get a feel for user interface and the process. With this, they can become more comfortable with how long they have to answer a question, whether they need to make adjustments to their camera, mic or surroundings, and how the overall software works. Allowing for mock questions will provide you as a recruiter with a higher quality level of responses, so you have a clearer picture of each candidate and can make decisions based on that information.

A Recruiter Looking over Mock Questions Hung on the Wall

Set Knockout Questions

Three Applicant Profiles Floating Around a Question Page

One strategy recruiters have been using in their screening processes when using pre-recorded video interviewing is what’s called a knockout question. Knockout questions are questions that contain critical information to the recruiter, such as essential qualifications for the position, usually consisting of a straightforward “yes” or “no” answer, or a pass or fail. Administered through video questions, the responses to these questions should be reviewed first by the recruiter, so it can be determined whether the rest of the application should be reviewed or not. This saves the recruiter a significant amount of time when reviewing unqualified candidate’s response videos, making the selection process much easier and thorough.

Looking for More Information About Pre-Recorded Video Interviewing Software?

Learn all about the number of features that make up VidCruiter’s pre-recorded video interviewing software, or view the links below for detailed information on everything we offer with this platform.

Sign Up for a Live Demo