Human Resource Information Systems (HRIS)

Human Resources Information System (HRIS)

A Human Resources Information System (HRIS) refers to software or an online tool that assists companies with human resources management needs to complete core HR processes. A comprehensive HRIS can be used for all the data entry, data management, and data tracking needed by human resources departments, including recruitment, learning development, and performance management. 

There are five different types of HRIS systems:1) Operational HRIS, 2) Tactical HRIS, 3) Limited-function HRIS, 4) Strategic HRIS, and 5) Comprehensive HRIS. 

Operational HRIS

An operational HRIS collects and reports data such as job position details, employee records, and performance appraisal information. This type of HRIS can assist companies with standard HR functions and save time that would otherwise be spent digging through disorganized files looking for employee data. 

Tactical HRIS

A tactical HRIS is involved in processes that relate to resource usage. This includes things such as recruiting, vacancies, compensation, and training. With a tactical HRIS, managers can better see the big picture and use the knowledge and tools for tasks such as job analysis, resource allocation, and employee development. A tactical HRIS works well for companies that need to make macro-level decisions about how to allocate resources. 

Limited-Function HRIS

Typically, a limited-function HRIS has just one purpose. This type of tool isn’t designed for strategic management or planning. Rather, the functions are more granular and concrete. 

Strategic HRIS

With a strategic HRIS, an organization can get a handle on strategic decision-making and analysis. Strategic HRIS tools can help human resources teams perform functions such as workforce planning and goal-setting. 

This type of HRIS can help management be more aware of proper workforce planning and available labor resources, as well as managing data that includes operations budgets and market information. A strategic HRIS is an excellent option for companies that want to grow or expand strategically because it gives concrete, data-driven figures. 

Comprehensive HRIS

With a comprehensive HRIS, corporations can access a streamlined platform and database that offers easy management and review of many different tasks, including the following:

• HR files

• Employee information

• Hiring and recruitment details

• Open positions

• Skills inventory

• Employee safety guidelines

• Benefits and compensation

• Performance management

• Training and development

Example:

If a company wants to streamline its HR functions so that the HR team is more available to focus on recruiting and hiring, an HRIS can free up their valuable time and automate many functions. Additionally, an HRIS will serve as a record-keeping system that frees up both time and resources.